Meeting Site Solutions
professional meeting, conference and event management
Meeting Site Solutions
professional meeting, conference and event management
What We Do...
Site Selection
Contract Negotiation
Contract Negotiation
Based on our extensive years of proven experience, we know "the good, the bad, and the ugly" as to what locations, hotels and properties to recommend to our clients.
AT NO CHARGE TO THE CLIENT
► We match your group's goals to the proper venue/property...resort, corporate, airport, suburban, downtown?
► What "need periods" will result in best rates and concessions?
► Which property will provide the best return on investment for your group?
Contract Negotiation
Contract Negotiation
Contract Negotiation
People do business with people they like. Meeting Site Solutions is extremely well respected in the industry, with over 30 years of rapport building with numerous hotels and travel industry professionals.
AT NO CHARGE TO THE CLIENT
► We understand price points and what hotels should be charging.
► Hotel decision-makers want to do things for us and earn our business.
► We are not afraid to ask, and then ask again.
► We are the prime contact in the negotiation process enabling your organization to maintain its anonymity.
► We have a proven negotiation track record.
► We consistently obtain room rates far below typical group rates.
► We consistently obtain concessions (comp rooms, amenities, attrition, upgrades, etc.) well beyond industry standards.
Food & Beverage
Contract Negotiation
Food & Beverage
We have employees with years of catering and F&B experience.
► We know how to ask the hotel to work with a budget.
► We often receive prices lower than the already discounted group catering menus.
► We will ask the hotel to customize a menu based on the client's needs and budget.
► We can develop, organize and implement unique on-site and off-site F&B experiences specifically designed for your group.
Event Services
On-Site Event Management
Food & Beverage
Your imagination is your only limitation! Let Meeting Site Solutions assist your group with meeting planning services including:
►airline transportation
►rental cars
►cruise selection
►entertainment
►speaker selection
►audio visual
►off-site activities
On-Site Event Management
On-Site Event Management
On-Site Event Management
Let us handle the on-site management logistics. We can take care of you so that you can take care of your meeting.
► We will act as liaison between hotel staff and your group.
► We can organize and supervise pre-event registration as well as staffing for on-site registration.
Event Décor
On-Site Event Management
On-Site Event Management
Meeting Site Solutions can help produce a unique and memorable experience that will make your event stand out.
► Our in-house staff can arrange, design and produce event invitations, brochures, promotional and specialty items.
► We can work with you to produce imaginative tablecapes and related décor (to fit every budget) which will make your event truly unique and memorable!
About Us
Amy Walker-Davis, CMP is the owner and managing director of Meeting Site Solutions. With more than 30 years of proven experience in hotel, resort and meeting management, Amy has created successful programs for Fortune 500 corporations, National and Regional Associations, Sports teams, Government, Religious, and Educational groups. Her senior executive management roles have included Director of Sales and Marketing positions with renowned properties such as Hyatt Hotels and Resorts, the Kona Surf Resort and Country Club in Hawaii and the Lake Arrowhead Hilton Resort and Spa. Additionally, Amy maintains the highly regarded industry designation of Certified Meeting Professional (CMP).
Throughout her career, Amy has showcased her personal passion for philanthropic and community activities. Amy was selected to serve a four-year term on the City of Thousand Oaks Planning Commission; and was then selected to serve as Commissioner and Chair for the Ventura County Commission on Women. She is currently serving a three year term on the City of Thousand Oaks Community Funding Review Committee. As a member of the Executive Leadership Committee of the American Heart Association she utilized her expertise in event planning, fundraising and networking to raise considerable funds for their Go Red Campaign. Amy served as a Manager and Coach for the Westlake Baseball Association where she brought home League and All-Star Championship teams and was recognized as “Manager of the Year.” She served on the Board of Directors for the Los Angeles Automotive Open annual golf tournament which raised more than $3mm for medical research Foundations; she secured hundreds of complimentary hotel rooms for families of fallen soldiers and she obtained and directed thousands of dollars worth of donations for Habitat for Humanity’s annual golf tournament. Her accolades in both business and community continue to be recognized, as she was awarded the prestigious honor of Woman Business Owner of the Year by the National Association of Women Business Owners.
